Manage Files in the Content Manager

Important Notes

• Files have a maximum size of 128 Megabytes (MB).
• Allowed file types are: .txt, .pdf, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .jpg,
  .jpeg, .gif, .png, .dwg, or .zipF.
• Updating a file in the Content Manager will update the file everywhere on a site.

Files may be added as Content before they are used on a page within CivicEngage Open, but it is not required. Files may also be added as Content when a page is created.

Files may be added, viewed, edited, published and unpublished, and deleted from the Manage Content menu.

Add a File Through Manage Content

1. Sign in to your site
2. From the dashboard, click Manage Content
   
3. Select the Files tab
   
4. Click Add File
   
5. Complete the File fields
6. Click on the Publishing tab
   
7. Publish the file, or leave it unpublished to leave it in a draft state
   Note: The file must be published to appear on a page
8. Click Save
   

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Edit a File

1. Search for the file
2. Click edit
   
3. Edit some or all of the File fields as necessary
4. Select the Revisions tab
   
5. Type any changes made to the file or file information, if desired
   
6. Publish or Unpublish the File as desired
7. Click Save
   

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Publish or Unpublish a File

Unpublishing a file keeps the full history of the page, which can be helpful for record retention purposes.

Instructions

1. Search for the file
2. Click edit
   
3. Select the Publishing tab
   
   
   Note: To see unpublished items, the Published drop-down must be set to False
4. Check or uncheck the box to publish or unpublish the file respectively
   
   
   Note: The file must be published to appear on a page
5. Select the Revisions tab
   
6. Type any information about the publishing or unpublishing, if desired
   
7. Click Save
   

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Delete a File

Only Site Admins can delete content. We discourage the deletion of content and instead, advise that content be unpublished if it is no longer relevant. Please be advised that deletion is permanent.

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File Fields

• Name: Enter the name of the file
• Microsite: Select the appropriate microsite 
• File: The file being added
• Remove: Remove the file shown
• Choose File: Select the file to upload
  Note: The Choose File button only appears if the previous file was removed
• Exclude From Document Library: Check this box to exclude this file from the public Document Library
• Standard Category: Select the category that the file is most closely related to
• Custom Category: Type a name for a custom category if no Standard Categories fit the file

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