Group Home Page

When editing a Group (Department or Board) home page, there are several light grey tabs
on the left-hand side of the form that you will be using. Only use the light pink tabs when
instructed to do so by CivicCMS. Each tab contains different fields of information for your
Group (Department or Board).

Group Tab

• Title: Title of the Group page. This will show up on the top of the page when you view the
  group on the site.
• Subtitle: Subtitle of the Group page. This will display under the title when you view the group on the site.
• E-Subscriber: Check the boxes that you want to allow website visitors to register for mailing lists so they will receive emails when sent regarding those topics. The most common are Minutes, Agenda, News & Announcements, and Urgent Alerts. If you forget to check off this checkbox, e-subscribers will not get an email notification.

General Information - Photo/Description Tab

• Main image / Slideshow: Allows you to upload an image or slideshow of images on the group home page, which will automatically appear on the upper right side.
  1. Click Choose Files
     Note: Internet Explorer and Firefox browsers have a Browse versus the Choose File button.
  2. Select the image to upload
  3. Click Upload.

After uploading a photo, you must add Alternate Text (used for screen readers and ADA Website Compliance) and an Image Title (shows up when you hover your mouse over the image.)

• Image caption: Enter text in this field that will display under the uploaded image.
• Description: Free-form area where you type or paste the text that will be displayed on your Group (Department or Board) webpage (functions similar to Microsoft Word or the message section for email). Often used for the Mission Statement or a Description of Our Department.

Address Tab

• Location name: Label like “High School” or “Middle School Gym”

All other fields are standard address fields and displayed in the order seen. Please be as specific as
possible when entering the address. Google Maps automatically creates a location link. Click Save
upon completion of fields.

Contact Information - Hours, Phone, Fax Tab

• Hours of Operation (required): Free-form area where you type the Hours of Operation that will be
  displayed on a webpage (functions similar to Microsoft Word or the message section for email)
  • Underlining functionality and Uploading Images are disabled in this field
  Examples:
  

  • Monday, Wednesday, and Friday: 8 AM to 4 PM
  • Tuesdays: 3:30 PM to 4:00 PM
• Phone, Fax, Emergency Numbers, and After Hours Phone Number fields: You can add multiple phone numbers or one per field. For example, if your department has two phone numbers, you can enter the first number in the Phone section then click the Add another item button and an additional Phone field will show up.
  • You can also reorder the numbers by clicking on and dragging the crosshairs to the left of the phone numbers.
    
    • If you click on Show order number, you will see a view with a column labeled Order. From the dropdowns in this column, you can also arrange the order of phone numbers. The Emergency Numbers and After Hours Phone Number fields both work the same way.

Key Contacts - Key Contacts, Board Members, Staff Members Tab

• Key Contact(s): The User is to create each Person Profile prior to this page being populated.
  Once Person Profiles are created, they can be assigned on this page as Key Contact(s), Board
  Member and Staff Contacts. In each of these fields, begin typing the Person’s name and if they
  have previously been created, their names will populate these fields.
  Note: Person Profiles and this Key Contact(s) feature are not used by all websites. Please call Customer Support if you have any questions.

Meeting Information Tab

The Meeting Information tab is primarily used for Boards to provide details for a regularly scheduled meeting.

• When: Enter the weekday of the meeting or something like “First Tuesday of the Month”
• Where: Enter the location of the meeting
• Time: Enter the time of the meeting