Editing Department, Board or Committee Home Page

When editing a Department or Board home page, there are several light grey tabs on the left-hand side of the form that you will be using. Only use the light pink tabs when instructed to do so by Web Open. Each tab contains different fields of information for your board or department.

Department/Board Tab

• Title (required): Title of the department or board. This will show up on the top of the page when you view the department on the site.
• Subtitle: Subtitle of the department or board. This will display under the title when you view the department on the site.
• Parent Group: The parent group of the department or board.
• Group Visibility (required): Who can access the department or board.
• E-Subscriber: Check the boxes you want to allow website visitors to register for mailing lists so they will receive emails regarding those topics when sent. The most common lists are Minutes, Agenda, News & Announcements, and Urgent Alerts. If you forget to check off this checkbox, e-subscribers will not get an email notification.

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General Information Photo/Description Tab

• This is a Department page: Make this a department page.
• This is a Board page: Make this a board page.
• Main image / Slideshow: Allows you to upload a department image or slideshow of images on the group home page, which will automatically appear on the upper right side.
  1. Click Choose Files
  2. Select the image to upload
  3. Click Upload.
     
     Note: Internet Explorer and Firefox browsers have a Browse versus Choose File button.
  4. After uploading a photo, you will be required to add Alternate Text (used for screen readers and ADA Website Compliance) and an Image Title (shows up when you hover your mouse over the image.)
• Image caption: Enter text in this field that will display under the uploaded image.
• Description: Free-form area where you type or paste the text that will be displayed on your Department or Board webpage (functions similar to Microsoft Word or the message section for email). Often used for the Mission Statement or a Description of Our Services.

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Address Tab

Please be as specific as possible when entering your address, Google Maps automatically creates a location link.

• Location name: A label such as Town Hall, Highway Station, or Parks Department
• Street: The street of the address
• City: The city of the address
• State/Province: The state of the province of the address
• Zip code: The zip code of the address
• Country: The country of the address

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Contact Information - Hours, Phone, Fax Tab

The Phone, Fax, Emergency Numbers, and After Hours Phone Number fields can contain multiple phone numbers or one per field. For example, if your department has two phone numbers, you can enter the first number in the Phone section and click the Add another item button, and an additional Phone field will appear. You can also reorder the numbers by clicking on and dragging the crosshairs to the left of the phone numbers.

• Hours of Operation: Free-form area where you type the Hours of Operation that will be displayed on a webpage (functions similar to Microsoft Word or the message section for email)
  
  Note: Underlining functionality and Uploading Images are disabled in this field
  Examples:
  Monday, Wednesday, Friday 8 am - 4 pm
  Tuesday, Thursday 9-5
• Phone: The phone numbers or extensions for the Department or Board
  
  Note: If you click on Show order number, you will see a view with a column labeled Order. From the dropdowns in this column, you can also arrange the order of phone numbers. This also applies to the Emergency Numbers and After Hours Phone Number fields.

  

• Fax: The fax number for the Department or Board
• Emergency Numbers: The emergency contact number or numbers for the Department or Board
• After-Hours Phone Number: The after-hours phone number or numbers for the Department or Board

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Key Contacts - Key Contacts, Board Members, Staff Members Tab

• Key Contact(s) - The User is to create each Person Profile before this page is populated. Once Person Profiles are created, they can be assigned on this page as Key Contact(s), Board Member, and Staff Contacts. In each of these fields, begin typing the Person’s name and if they have previously been created, their names will populate these fields.
• Title of Board/Commission member table: The title for the table listing board and commission members.
• Board Members: The name of the board member
• Staff Contacts: The name of the staff contacts

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Meeting Information Tab

This tab is primarily used for Boards to provide details for a regularly scheduled
meeting.

• When: Enter the weekday of the meeting or something like “First Tuesday of the Month”
• Where: Enter the location of the meeting ie Town Hall, Room 102
• Time: Enter the time of the meeting, such as 7:00 PM

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